There’s something undeniably Aussie about the long lunch. Sun-soaked hours, great food, a few cold drinks, and the kind of relaxed conversation that only happens when no one’s in a rush. Whether you’re celebrating a birthday, wooing clients, or simply gathering your nearest and dearest “just because”, hosting a long lunch is one of the most enjoyable ways to entertain.

We’ll walk you through how to plan a long lunch that’s both effortless and unforgettable, with expert tips on venues, flow, styling, and entertainment that suits the vibe.

What Makes a Long Lunch Different to a Standard Event?

A long lunch isn’t just a meal stretched across a few hours. It’s a social ritual. Where dinners often feel structured or time-sensitive, a long lunch is about slowing down and savouring the moment.

Typically held during the day and rolling into late afternoon, it’s relaxed in tone but often thoughtfully styled. It strikes that sweet spot between casual and curated. Guests feel looked after without the formal pressure of a sit-down dinner or the chaos of a party, creating a chilled guest experience.

Planning the Perfect Long Lunch

Choose the Right Location

Setting matters. A private backyard or deck is a classic choice, especially with the Queensland sun on your side. But if you’re keen to host away from home, consider a winery, garden terrace, rooftop venue, or even a quiet nook at your favourite restaurant. Look for spaces that can accommodate one or two long tables, have shaded or indoor options, and offer a bit of privacy from the public.

Timing and Flow

Most long lunches start around midday and wrap up by five, but the timing is up to you. What matters most is creating a gentle pace. Aim for a loose structure: guests arrive to drinks and light bites, the main meal flows out over time, and the afternoon eases into relaxed conversation and perhaps one last drink or dessert platter.

Leave room in your run sheet for things to stretch naturally. Some of the best moments happen in the in-between.

Food and Drink Considerations

Grazing boards and buffet style catering are a go-tos for a reason. They’re visually stunning, easy to cater for dietary needs, and perfect for social eating. You might follow with a shared-style lunch or two plated courses.

Drinks should be flowing but not fussy- and remember to comply with local laws for alcohol. A welcome cocktail, local wines, spritzes, and a few non-alcoholic options keep it inclusive. Beverage stations or light roaming service often work better than a full bar, keeping things casual and intimate.

Entertainment Ideas That Suit the Long Lunch Format

Keep It Subtle But Special

Long lunches are all about tone. You don’t want loud or overly structured entertainment. Think background music that lifts the mood without taking over. Acoustic duos, jazz trios, or solo vocalists with guitar or keys fit the brief beautifully. They provide a gentle sonic backdrop that enhances conversation and keeps energy buoyant.

For a bit of magic, table-side entertainment like sketch artists, caricaturists or sleight-of-hand magicians bring just the right amount of engagement without interrupting the flow.

Interactive or Immersive Touches

If you’re after something with a bit more flair, consider a wine tasting host, a short interactive performance, or a cocktail-making moment with a mixologist. These create focal points throughout the afternoon that surprise and delight without taking guests away from their seats for too long.

For a boho-style event, tarot or palm readings have proven popular, adding a layer of whimsy and one-on-one guest engagement.

Entertainment Timing Tips

Slot performances or entertainment between key moments—after the entrée, before dessert, or during that natural mid-afternoon lull. Avoid scheduling too many acts back-to-back. The best entertainment at a long lunch is the kind that blends in, adds texture, and gives people something to chat about, without ever feeling like a show.

Styling and Atmosphere

Styling a long lunch doesn’t need to be over the top to create a multi-sensory experience. A long table set under trees, draped with linen, local florals, and soft candlelight, can be breathtaking in its simplicity. If you’re outdoors, consider shade and breeze control with umbrellas or a marquee.

Add layered textures—napkins, glassware, shared platters—to create depth and warmth. Music is just as important as visuals, so ensure your sound system (or live performers) are well-balanced and positioned thoughtfully.

Soft, continuous playlists can fill the gaps between sets and help signal transitions throughout the day.

Final Touches and Hosting Tips

Hosting a long lunch is as much about creating ease for yourself as it is for your guests. Here are a few final pointers:

• Send invites early and keep guest numbers manageable. Long tables work best with 8 to 20 guests.
• Share a rough run sheet with any entertainers or caterers so they’re in sync.
• Make comfort a priority. Have extra seating, cushions, water, shade, and wet-weather alternatives.
• Finally, don’t over-plan. Build in breathing space and let the afternoon unfold. Long lunches are about connection and calm, not choreography.

Let Onstage Entertainment Help You Bring Your Long Lunch to Life

From acoustic musicians to roaming acts and immersive experiences, Onstage Entertainment can help you create a long lunch that feels effortless and unforgettable. Whether you’re after something low-key or a little luxe, our team works with you to match the entertainment perfectly to your venue, guest vibe, and vision.

Reach out today and let’s start planning your perfect long lunch experience.